Payment Factors 623-05-20

 

Payment - General Principles 623-05-20-05

(Revised 6/1/11 ML #3270)

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All foster care payments are paid the month following the month in which they are incurred. When a child moves from one home to another during a month, payment should be made to each home for the day of the move. This is an exception to the general rule that prohibits overlapping payments.

 

An overlap of payments for discharge and placement dates is not allowed when a child is moved to a different level of facility care within an umbrella agency; i.e. when a child moves from Dakota Boys Ranch PRTF to Dakota Boys Ranch RCCF. Example:

 

     

 

Start Date

End Date

DBR – PRTF

1/1/03

6/14/03

DBR – RCCF

6/15/03

 

 

Features of the CCWIPS system are:

  1. Providers will receive one check during the regular monthly check write, for all children in care.
  2. The monthly check will be accompanied by a remittance advice showing each segment of every payment for each child’s care included in the check.
  3. The main check write will be the second to the last working day each month, with the opportunity to issue weekly supplemental checks.
  4. All maintenance payments will be paid at a daily rate.  This means that check amounts will vary from month to month. The remittance advice accompanying the check will provide a detailed explanation.
  5. County social services, Division of Juvenile Services, and Regional Human Service Centers are responsible for entering FRAME data to generate the check. Current information on the court order, permanency plan, placement, and license must be on the system to generate payment. If part of this information is missing, a check may be generated for a partial payment, or no check generated, depending on specific circumstances. When the information is current and complete, a supplemental check may be issued if partial payment has been made.
  6. Questions about the timeliness or amount of a foster care payment will be directed to the county office responsible for processing the payment.
  7. Questions regarding subsidized adoption payments can be directed to the state office.
  8. Deductions from foster care maintenance payments cannot be withheld from unpaid obligations incurred by the foster care provider on behalf of the foster child, such as child care, etc. Such obligations are the responsibility of the foster care provider.  

Retroactive Payments

Retroactive payments in excess of 90 days are not allowed.